GradeNOA

Staff Member / Affiliate TypeNational Professional Officer

ReasonTemporary > Temporary Assignment/ Appointment

Hardship LevelA (least hardship)

Family TypeFamily

Residential location (if applicable)

Remote work acceptedNo

Target Start Date2024-01-01

Target End Date2024-04-30

Job Posting End DateJanuary 2, 2024

Standard Job Description

Assistant Inter-Agency Coordination Officer

Organizational Setting and Work Relationships
The Assistant Inter-Agency Coordination Officer is usually located in Country Operations, Multi-Country Offices, Regional Bureaux, and Regional Refugee Coordinator's Office or in the Partnership and Coordination Service (PCS) in Headquarters. S/he plays a crucial support role in ensuring UNHCR's approach to partnership and inter-agency processes are coherent. The main aim is to assist senior management, as well as partner agencies, to ensure that UNHCR can fulfil its role to support the Government to lead the refugee response, coordinate other actors - including development actors at the early stages of a refugee response - and support the adherence to UNHCR inter agency commitments in IDP situations. This should be done in line with UNHCRs Mandate, the Global Compact for Refugees, the 2019 IDP policy, and agreed inter-agency commitments.

The Assistant Inter-Agency Coordination Officer ensures that support is provided for strategic planning, assessment, monitoring and analysis, of any joint assessments or interagency plans at the field level The Assistant Inter-Agency Coordination Officer will support all the inter-agency planning and reporting activities. The incumbent will support the Inter-Agency Coordination Officer in maintaining a constant dialogue with sector partners on the overall protection context in close collaboration with all partner agencies (UN and NGOs). A key tool in this regard will be the facilitation and support of periodic working group meetings, as well as to support the broadening of inter-agency information through meeting reports, situation updates and newsletters.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties
- Include partners in the refugee response, respecting their respective mandates and programme priorities.
- Provide appropriate support for operational planning and forward looking coordination of the inter-agency humanitarian and development response.
- Facilitate humanitarian response coordination activities and support coordination meetings as required, including by preparing meetings, drafting minutes and follow-up documentation.
- Manage the flow of information to/from the supervisor and other senior staff, including heads of field offices and field based coordination staff; identify priority matters that need to be urgently addressed by the Supervisor.
- Draft correspondence, documents and reports, and prepare tables and ensure follow-up.
- Prepare background information for meetings to be attended/chaired by the Supervisor (i.e. agenda, information on the person/organization, information on the topic).
- Assist the Sector Coordinators when necessary.
- Assist in ensuring appropriate coordination with all refugee partners (including national and international NGOs, the International Red Cross/Red Crescent movement, UN agencies, civil society actors ), through establishment/maintenance of appropriate sectorial coordination mechanisms, including working groups at the national and local level.
- Ensure appropriate links with national and local authorities, state institutions, local civil society and other relevant actors and ensure appropriate coordination and information exchange with them.
- Contribute to the development and maintenance of a common strategic framework and appropriate guidelines on the IA response by way of facilitating relevant group discussions.
- Identify geographical and thematic gaps in IA Coordination, and facilitate the appropriate response to those gaps.
- Establish technical groups or task forces as necessary to resolve ad-hoc issues as they arise.
- Ensure approval by all relevant national and sub-national authorities of the strategic documents produced by the IA Coordination Unit.
- Provide stakeholders with regular reports.
- Ensure review of coordination related information management products and work closely with the information management team.
- Perform regular field visits and take part in regional coordination meetings.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education
Social Sciences;
Development Studies;
Journalism;
International Relations;
Political Affairs;
or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Not specified.

Relevant Job Experience
Essential
Relevant experience in humanitarian or development programme implementation, including experience in facilitating inter-agency coordination at sector or macro-level. Good knowledge of the UN system, NGOs and related planning and coordination practises.

Desirable
Expertise in emergency response and preparedness planning and monitoring, including a good understanding of related standards and indicators. Experience in change management and innovation. Work experience in refugee settings.

Functional Skills
IT-Computer Literacy
ER-Inter-Agency External Relations
ER-Inter-Agency Leadership/Coordination
ER-Inter-Agency Resource Mobilisation
PR-Refugee Protection Principles and Framework
CO-Public Speaking
CO-Drafting and Documentation
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate ProfileNature of Position:
The post of Assistant Inter-Agency Coordination Officer is within Sub-Office Adana Field Unit (responsible for Adana, Mersin and Hatay) and will be linked to Interagency Coordination Unit at Gaziantep Suboffice. The incumbent will be report to the Head of Field Unit Adana or senior operation, with a dual reporting line to the Associate Interagency Coordination Officer at Gaziantep Suboffice. The incumbent will be responsible for protection coordination under both the Regional Refugee Resilience Response (3RP) Turkiye Coordination Platform in 11 provinces in the Southeastern Region of Turkiye (namely Gaziantep, Kilis, Kahramanmaras, Osmaniye, Malatya, Sanliurfa, Mardin, Adiyaman, Mersin, Hatay, Adana, Adiyaman and Malatya).

As a result of earthquake which affected areas in 11 provinces in Turkiye on 6 February 2023, the incumbent will also be the focal point for UNHCR and Interagency Coordination Unit in the Coordination Hub in Hatay established under Area Based Coordination Structure for the Earthquake Response where UNHCR is the lead the Protection Sector Coordination and will take over the leadership of Shelter Sector Coordination as of January 2024.
In accomplishing the role of the position as a member of the Field Unit and technically with IA Coordination unit, the incumbent will extensively liaise with government stakeholders at the national, regional and local level, municipalities and with local and international humanitarian and development community and partners and will represent the Protection sector at intersectoral coordination and government coordination platforms.

Desired candidate profile:
Field and operational experience with proven experience in protection and liaising with national and international partners, state institutions, municipalities. Prior experience supporting state and civil society actors in inclusive coordination platforms and developing linkages between humanitarian and development agencies and work experience in the relevant provinces. The applicant should have excellent language skills in English and Turkish to facilitate the coordination meetings and should have experience in delivering capacity development sessions on identification and referrals along with the experience in EQ affected area especially in Hatay province during the EQ response.

PLEASE DO NOT USE TURKISH CHARACTERS IN YOUR NAME & SURNAME INFORMATION.

Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19, successful reference checks, and integrity clearance.

A break of minimum 31 days is required before a staff member who currently holds a Fixed Term or Indefinite Appointment may be rehired on a Temporary Appointment.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

Only short-listed candidates will be notified. The recruitment process might include written test and/or oral interview for this job opening. No late applications will be accepted.

Candidates should be primarily Turkish nationals. The minimum educational requirement for this position is a completed university degree.

For further information on how to apply, please visit ‘UNHCR - Application and Selection’ page, at .

Functional ClearanceThis position doesn't require a functional clearance

Required languages (expected Overall ability is at least B2 level)

Desired languages

Additional Qualifications

SkillsCO-Drafting and Documentation, CO-Public Speaking, ER-Inter-Agency External Relations, ER-Inter-Agency Leadership/Coordination, ER-Inter-Agency Resource Mobilisation, IT-Computer Literacy, PR-Refugee Protection Principles and Framework

EducationBachelor of Arts (BA): Development Studies, Bachelor of Arts (BA): International Relations, Bachelor of Arts (BA): Journalism, Bachelor of Arts (BA): Political Affairs, Bachelor of Arts (BA): Social Science

Certifications

Work Experience

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Other information

Assistant Inter-Agency Coordination Officer, Adana